List of requirements

Table 39 Annual report requirements

Annual report document requirements
Part of report Description Requirement
Letter of transmittal Mandatory
Table of contents Mandatory
Glossary Mandatory
Contact officer(s) Mandatory
Internet home page address and internet address for report Mandatory
Review by secretary Review by departmental secretary Mandatory
Summary of significant issues and developments Suggested
Overview of department’s performance and financial results Suggested
Outlook for following year Suggested
Significant issues and developments—portfolio Portfolio departments—suggested
Departmental overview Role and functions Mandatory
Organisational structure Mandatory
Outcome and programme structure Mandatory
Where outcome and programme structures differ from Portfolio Budget Statements, Portfolio Additional Estimates Statements or other portfolio statements accompanying any other additional appropriation Bills (other portfolio statements), details of variation and reasons for change Mandatory
Portfolio structure Portfolio departments—mandatory
Report on performance Review of performance during the year in relation to programmes and contribution to outcomes Mandatory
Actual performance in relation to deliverables and Key Performance Indicators set out in Portfolio Budget Statements, Portfolio Additional Estimates Statements or other portfolio statements Mandatory
Where performance targets differ from the in Portfolio Budget Statements, Portfolio Additional Estimates Statements, details of both former and new targets, and reasons for the change Mandatory
Narrative discussion and analysis of performance Mandatory
Trend information Mandatory
Significant changes in nature of principal functions–services Suggested
Performance of purchaser–provider arrangements If applicable, suggested
Factors, events or trends influencing departmental performance Suggested
Contribution of risk management in achieving objectives Suggested
Performance against service charter customer service standards, complaints data, and the department’s response to complaints If applicable, mandatory
Discussion and analysis of the department’s financial performance Mandatory
Discussion of any significant changes in financial results from the prior year, from budget or anticipated to have a significant impact on future operations Mandatory
Agency resource statement and summary resource tables by outcomes Mandatory
Management and accountability
Corporate governance Agency heads are required to certify that their agency complies with the Commonwealth Fraud Control Guidelines Mandatory
Statement of the main corporate governance practices in place Mandatory
Names of the senior executive and their responsibilities Suggested
Senior management committees and their roles Suggested
Corporate and operational plans and associated performance reporting and review Suggested
Internal audit arrangements including approach adopted to identifying areas of significant financial or operational risk and arrangements to manage those risks Suggested
Policy and practices on the establishment and maintenance of appropriate ethical standards Suggested
How nature and amount of remuneration for SES officers is determined Suggested
External scrutiny Significant developments in external scrutiny Mandatory
Judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner Mandatory
Reports by the Auditor-General, a parliamentary committee, the Commonwealth Ombudsman or an agency capability review Mandatory
Management of human resources Assessment of effectiveness in managing and developing human resources to achieve departmental objectives Mandatory
Workforce planning, staff retention and turnover Suggested
Impact and features of enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and Australian workplace agreements Suggested
Training and development undertaken and its impact Suggested
Work health and safety performance Suggested
Productivity gains Suggested
Statistics on staffing Mandatory
Enterprise or collective agreements, individual flexibility arrangements, determinations, common law contracts and Australian Workplace agreements Mandatory
Performance pay Mandatory
Assets management Assessment of effectiveness of assets management If applicable, mandatory
Purchasing Assessment of purchasing against core policies and principles Mandatory
Consultants The annual report must include a summary statement detailing the number of new consultancy services contracts let during the year; the total actual expenditure on all new consultancy contracts let during the year (inclusive of GST); the number of ongoing consultancy contracts that were active in the reporting year; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST). The annual report must include a statement noting that information on contracts and consultancies is available through the AusTender website. Mandatory
Australian National Audit Office access clauses Absence of provisions in contracts allowing access by the Auditor-General Mandatory (NIL to report)
Exempt contracts Contracts exempted from publication in AusTender Mandatory
Financial statements Financial statements Mandatory
Other mandatory information Work health and safety (Schedule 2, Part 4 of the Work Health and Safety Act 2011) Mandatory
Advertising and market research (section 311A of the Commonwealth Electoral Act 1918) and statement on advertising campaigns Mandatory
Ecologically sustainable development and environmental performance (section 516A of the Environment Protection and Biodiversity Conservation Act 1999) Mandatory
Compliance with the agency’s obligations under the Carer Recognition Act 2010 If applicable, mandatory (not applicable)
Grant programmes Mandatory
Disability reporting—explicit and transparent reference to agency-level information available through other reporting mechanisms Mandatory
Information Publication Scheme statement Mandatory
Correction of material errors in previous annual report If applicable, mandatory (not applicable)
Agency resource statements and resources for outcomes Mandatory
List of requirements Mandatory