List of requirements

This annual report has been prepared in accordance with the Public Governance, Performance and Accountability Amendment (Non-corporate Commonwealth Entity Annual Reporting) Rule 2016 (Division 3A).

Table 35. Annual report requirements

Part of report

Description

Requirement

Letter of transmittal

Letter of transmittal, signed and dated by the accountable authority on the date final text is approved, with a statement that the report has been prepared in accordance with section 46 of the PGPA Act and any enabling legislation that specifies additional requirements in relation to the annual report

Mandatory

Aids to access

Table of contents

Mandatory

Alphabetical index

Mandatory

Glossary and acronyms

Mandatory

List of requirements

Mandatory

Details of contact officer

Mandatory

Department’s website address

Mandatory

Electronic address of report

Mandatory

Review by Secretary

A review by the Department’s accountable authority (the Secretary)

Mandatory

Overview of the Department

Role and functions

Mandatory

Organisational structure

Mandatory

Outcome and program structure

Mandatory

A description of the Department's purpose as included in the corporate plan

Mandatory

Portfolio structure

Mandatory

Where outcome and programs administered differ from any Portfolio Budget Statements, Portfolio Additional Estimates Statements or other portfolio estimates statement that was prepared for the Department for the period, details of variation and reasons for change

If applicable, mandatory

Report on performance

Annual performance statement in accordance with paragraph 39(1)(b) of the PGPA Act and section 16F of the PGPA Rule. Mandatory

Report on financial performance

A discussion and analysis of the Department’s financial performance

Mandatory

A table summarising the total resources and total payments of the Department

Mandatory

If there may be significant changes in the financial results during or after the previous or current reporting period, information on those changes including: the cause of any operating loss of the Department; how the Department has responded to the loss and the actions that have been taken in relation to the loss; and any matter or circumstances that it can reasonably be anticipated will have a significant impact on the Department’s future operation or financial results.

If applicable, mandatory

Management and accountability

Corporate governance

Information on compliance with section 10 of the PGPA Rule (fraud systems)

Mandatory

A certification by the Secretary that fraud risk assessments and fraud control plans have been prepared

Mandatory

A certification by the Secretary that appropriate mechanisms for preventing, detecting incidents of, investigating or otherwise dealing with, and recording or reporting fraud that meet the specific needs of the entity are in place

Mandatory

A certification by the Secretary that all reasonable measures have been taken to deal appropriately with fraud relating to the Department

Mandatory

An outline of structures and processes in place for the Department to implement principles and objectives of corporate governance

Mandatory

A statement of significant issues reported to the Minister under section 19(1)(e) of the PGPA Act that relates to non-compliance with the finance law and action taken to remedy the non-compliance

If applicable, mandatory

External scrutiny

Information on the most significant developments in external scrutiny and the Department’s response to scrutiny

Mandatory

Information on judicial decisions and decisions of administrative tribunals and by the Australian Information Commissioner that may have a significant effect on the operations of the Department

If applicable, mandatory

Information on any reports on operations of the Department by the Auditor-General (other than a report under section 43 of the PGPA Act), a parliamentary committee, the Commonwealth Ombudsman

If applicable, mandatory

Information on any capability reviews on the entity that were released during the period

If applicable, mandatory

Management of human resources

An assessment of the Department’s effectiveness in managing and developing employees to achieve departmental objectives

Mandatory

Statistics on the Department’s APS employees on an ongoing and non-ongoing basis, including:

-    statistics on staffing classification level

-    statistics on full-time employees

-    statistics on part-time employees

-    statistics on gender

-    statistics on staff location

-    statistics on employees who identify as Indigenous.

Mandatory

Information on any enterprise agreements, individual flexibility arrangements, determinations, common law contracts and determinations under section 24(1) of the Public Service Act 1999

Mandatory

Information on the number of SES and non-SES employees covered by agreements

Mandatory

Salary ranges available for APS employees by classification level

Mandatory

A description of non-salary benefits provided to employees

Mandatory

Information on the number of employees at each classification level who received performance pay

If applicable, mandatory

Information on aggregate amounts of performance pay at each classification level

If applicable, mandatory

Information on the average amount of performance payment, and range of such payments, at each classification level

If applicable, mandatory

Information on aggregate amount of performance payments

If applicable, mandatory

Assets management

An assessment of effectiveness of assets management where asset management is a significant part of the Department’s activities

If applicable, mandatory

Purchasing

An assessment of departmental performance against the Commonwealth Procurement Rules

Mandatory

Consultants

A summary statement detailing the number of new contracts engaging consultants entered into during the period; the total actual expenditure on all new consultancy contracts entered into during the period (inclusive of GST); the number of ongoing consultancy contracts that were entered into during a previous reporting period; and the total actual expenditure in the reporting year on the ongoing consultancy contracts (inclusive of GST).

Mandatory

A statement that “During [reporting period], [specified number] new consultancy contracts were entered into involving total actual expenditure of $[specified million]. In addition, [specified number] ongoing consultancy contracts were active during the period, involving total actual expenditure of $[specified million]”.

Mandatory

A summary of the policies and procedures for selecting and engaging consultants and the main categories of purposes for which consultants were selected and engaged

Mandatory

A statement that “Annual reports contain information about actual expenditure or contracts for consultancies. Information on the value of contracts and consultancies is available on the AusTender website.”

Mandatory

Australian National Audit Office access clauses

If the Department entered into a contract with a value of more than $100,000 (inclusive of GST) and the contract did not provide the Auditor-General with access to the contractor’s premises, the report must include the name of the contractor, purpose and value of the contract, and the reason why a clause allowing access was not included in the contract

If applicable, mandatory

Exempt contracts

If the Department entered into a contract or there is a standing offer with a value greater than $10,000 (inclusive of GST) which has been exempted from being published in AusTender because it would disclose exempt matters under the Freedom of Information Act, the annual report must include a statement that the contract or standing offer has been exempted, and the value of the contract or standing offer, to the extent that doing so does not disclose the exempt matters.

If applicable, mandatory

Small business

A statement that “[Name of entity] supports small business participation in the Commonwealth Government procurement market. Small and Medium Enterprises (SME) and Small Enterprise participation statistics are available on the Department of Finance’s website.”

Mandatory

An outline of the ways in which the procurement practices of the entity support small and medium enterprises

Mandatory

If the Department is considered by the department administered by the Finance Minister as material in nature—a statement that “[Name of entity] recognises the importance of ensuring that small businesses are paid on time. The results of the Survey of Australian Government Payments to Small Business are available on the Treasury’s website.”

If applicable, mandatory

Financial statements

Annual financial statements in accordance with section 43(4) of the PGPA Act

Mandatory

Other mandatory information

If the entity conducted advertising campaigns, a statement that “During [reporting period], the [name of entity] conducted the following advertising campaigns: [name of advertising campaigns undertaken]. Further information on those advertising campaigns is available at [entity’s website address] and in the reports on Australian Government advertising prepared by the Department of Finance. Those reports are available on the Department of Finance’s website.”

If applicable, mandatory

If the Department did not conduct advertising campaigns, a statement to that effect

If applicable, mandatory

A statement that “Information on grants awarded to [name of entity] during [reporting period] is available at [entity’s website address].”

Mandatory

Outline of mechanisms of disability reporting, including reference to website for further information

Mandatory

Website reference to where the Department’s Information Publication Scheme statement pursuant to Part II of the FOI Act can be found

Mandatory

Correction of material errors in previous annual report

If applicable, mandatory

Information required by other legislation

Mandatory

-    Work health and safety (schedule 2, Part 4 of the Work Health and Safety Act 2011)

-    Advertising and market research (section 311A of the Commonwealth Electoral Act 1918)

-    Ecologically sustainable development and environmental performance (section 516A of the Environmental Protection and Biodiversity Conservation Act 1999)